As we continue to navigate a changing work environment caused by COVID-19, we have provided the following helpful resources for E&T employees working remotely. When telecommuting, be sure to communicate regularly with your supervisor and check in with them on a daily or weekly basis.

IT Resources

Your Guide to Working From Home

How to Access the E&T Terminal Server

How to Connect to the Campus VPN

Zoom Video Conferencing

Zoom provides audio and video conferencing in a simple, easy-to-use format. This instructional video will take you through the basics of using Zoom. Highlights from the video include:

• How to set up a free account at ucla.zoom.us
• How to record meetings for later viewing
• Learn how to send meeting invitations through Outlook

For important security updates, make sure you have the latest version of Zoom. In order to prevent disruptions that may interfere with your Zoom meeting, please refer to the Zoom Security Settings for UCLA. 

Zoom offers a convenient plugin for Microsoft Outlook that enables you to start or schedule a meeting with one-click. Follow these steps to install the plugin:

1. Log in to your computer using your administrator account
2. Download the Zoom Plugin for Outlook
3. Open the file and follow the instructions to install
4. Your can now start or schedule a Zoom meeting from your Outlook toolbar. When scheduling a meeting through the Zoom Desktop Application, the option to add it to Outlook will be automatically selected

Microsoft Teams

Microsoft Teams can be accessed remotely and utilized for chat, collaboration, and video and audio conferencing. For a how-to guide on Microsoft Teams, click here. The guide includes the following information:

• How to use the calendar module to virtually set-up meetings and video conference calls
• The chat module that allows you to communicate via instant message
• The team module, one of the most powerful tools offered through Teams, enables groups of people to share documents and collaborate

We are creating a series of short video tutorials with tips and tricks for using Microsoft Teams. Videos will be added as they become available.

• How to Join a Meeting
• How to Use the Activity Feed
• How to Use the Search Bar
• How to Send Chat Messages

Samantha Hamman from Commuter & Parking Services has also hosted live Microsoft Teams learning sessions. The recordings can be viewed below.

• Parking Assets Learning Session
• All E&T Learning Session

Telecommuting tips

The following videos provide useful tips to help you work effectively while telecommuting:

• Learning How to Manage Your Time When Working Virtually
• Staying Connected and Communicating as a Team
• Managing Virtual Team Meetings
• Setting Communication Standards for Virtual Teams
• Choosing Communication Tools for Virtual Teams

Employee Resources

We have created an Employee Resources page where you can find information about the updated leave policy, financial and counseling resources, health tips, and how you can help during this time.